Free Company Stamp Generator

A business stamp is a quick, visual way to mark the status of an internal document without writing a note every time. APPROVED tells the next person in line a document has cleared review. PAID confirms an invoice is settled. RECEIVED logs that something came in, often alongside a handwritten date. DRAFT flags a document that isn’t final yet, and CONFIDENTIAL signals it shouldn’t leave the team. None of these carry legal weight on their own — they’re a faster, more consistent alternative to writing the same word by hand on every document that needs it, and they look more deliberate than a sticky note or a margin scribble.

Round seals are the traditional shape for a company seal — curved text around the rim (company name on top, city or founding year on the bottom) framing a center emblem or word, giving it a formal, established look. Rectangular stamps are the workhorse shape for short, single-word statuses like APPROVED, PAID, or DRAFT — simpler to read at a glance and closest to a real rubber ink stamp. Oval seals sit between the two: they carry curved top-and-bottom text like a round seal but read a little less formal, and fit more naturally into a wide signature block or footer.

• Keep the center word short and bold — APPROVED or PAID reads instantly; a long sentence in the center just looks cramped.
• Pick one ink color and stick to it. Real stamps are a single color; matching that convention is what makes the design read as a stamp rather than a graphic.
• Add a small rotation (a few degrees) and a rubber-worn or vintage texture — a perfectly straight, perfectly clean stamp reads as a digital graphic, not something that was physically pressed onto paper.
• Use a double or rope border for a more formal seal look, a single border for a simple status stamp, or no border at all for a minimal mark.

A stamp with a white background sits on top of your document as an ugly rectangle, covering whatever text was underneath it. A transparent PNG has no background at all — only the ink (the text, border, and texture) is opaque — so when you place it over a signature line, a paid invoice, or a document footer, only the stamp itself shows. That’s what makes it usable directly inside a document rather than only as a standalone image.

In Microsoft Word or Google Docs, use Insert → Image, choose the downloaded PNG, and drag it into position — the transparent background means it layers cleanly over existing text or a signature line without a visible box around it. In most PDF editors, look for an “Insert image” or “Stamp” tool that accepts a PNG the same way; some let you save the stamp as a reusable stamp in your stamp library so you don’t have to re-upload it every time.

This generator is built for internal business document marking and decorative company seals — APPROVED, PAID, RECEIVED, DRAFT, CONFIDENTIAL, or a generic company seal for letters and certificates. It is nota way to create or imitate an official seal: it doesn’t include notary public wording, government department or court seals, apostille or embassy seals, bank endorsement stamps, or any emblem meant to imply legal authentication or certification by a third party — and it shouldn’t be used to build one yourself. Use what you make here to mark your own documents, not to misrepresent an approval, verification, or authorization you don’t actually have.